Apex Legal Center

Privacy Policy

Apex Recruiting Solutions, LLC, doing business as Apex Clinical Services (“Apex,” “we,” “us,” or “our”), is committed to protecting the privacy and security of personal information collected from candidates, contractors, clients, website visitors, and individuals who engage with our recruiting and staffing services. This Privacy Policy (“Policy”) explains how we collect, use, disclose, and safeguard personal information in connection with our online platforms, applicant tracking system, communication systems, and service offerings.

By accessing our website or providing information to Apex, you consent to the practices described in this Policy.

1. Information We Collect

Apex may collect the following categories of information:

Personal Identifiers

• Name
• Email address
• Phone number
• Physical address

Employment & Credentialing Information

• Résumé and work history
• Professional licenses and certifications
• References
• Compliance documentation
• Eligibility-to-work documentation

Background Check Information

Collected only through accredited vendors and only as permitted by law.

Website & System Information

• IP address
• Browser type
• Cookies and analytics data
• ATS submission metadata
• Device information

Communication Data

• Emails
• SMS opt-in/opt-out records
• Message logs

Apex does not knowingly collect personal information from individuals under the age of 18.

2. How We Use Personal Information

Apex uses personal information only for legitimate business purposes, including to:

• Recruit, evaluate, and place candidates
• Conduct background checks, credentialing, and compliance verification
• Communicate regarding job opportunities, onboarding, and assignments
• Enable scheduling, shift confirmations, and time-sensitive updates
• Provide client support and operational coordination
• Maintain internal operations, analytics, and process improvement
• Meet legal, regulatory, and contractual requirements

Apex does not sell personal information.

3. How We Share Information

We may share information with:

• Clients, for evaluating candidates for placement
• Third-party service providers such as Top Echelon (ATS), NOWSTA (scheduling), background screening vendors, and e-signature platforms
• Regulatory entities or authorities when required by law

Mandatory SMS Disclosure

“Mobile information will not be shared with third parties/affiliates for marketing or promotional purposes. All categories exclude text messaging originator opt-in data and consent; this information is not shared with any third parties.”

4. SMS Messaging & Consent

Apex sends SMS messages only with explicit consent.

• Message frequency varies
• Message & data rates may apply
• You may opt out by texting: STOP, STOP ALL, QUIT, END, CANCEL, or UNSUBSCRIBE
• For help, text HELP or email hr@apex1consulting.com
• Phone numbers are not required to apply or engage with Apex

5. Cookies & Tracking Technologies

We use cookies to improve website functionality and user experience. Users may disable cookies through browser settings.

6. Data Security

Apex employs commercially reasonable administrative, physical, and technical safeguards to protect personal information.

7. Data Retention

Apex retains personal information only as long as required by:

• Law
• Contracts
• Business need

8. Your Rights

Depending on jurisdiction, individuals may have rights to:

• Access their personal information
• Request correction
• Request deletion where legally permitted
• Withdraw consent to SMS communications

Requests may be submitted to hr@apex1consulting.com.

9. Third-Party Links

Apex is not responsible for the privacy practices of external websites.

10. Changes to This Policy

We may update this Policy from time to time. The “Effective Date” above reflects the most recent version.

11. Contact Information

Apex Recruiting Solutions / Apex Clinical Services
Email: hr@apex1consulting.com
Website: www.apex1consulting.com

Messaging Terms & Conditions

These Messaging Terms & Conditions (“Terms”) describe how Apex Recruiting Solutions / Apex Clinical Services (“Apex”) delivers SMS communications related to employment opportunities, scheduling, and recruiting operations.

By providing your mobile number and opting into SMS messaging, you agree to these Terms.

1. Types of Messages You May Receive

You may receive text messages about:

• Job opportunities
• Interview coordination
• Onboarding and documentation
• Credentialing and compliance
• Scheduling and shift updates
• Time-sensitive employment information

2. Consent Requirements

Your explicit consent is required. Consent is not a condition of employment or services.

3. Opt-Out Instructions

You may opt out at any time by texting: STOP, STOP ALL, QUIT, END, CANCEL, or UNSUBSCRIBE

A confirmation message will be sent, and no further SMS messages will be delivered unless you opt in again.

4. Help Information

For assistance:

• Reply HELP to any message
• Email: hr@apex1consulting.com

5. Message Frequency

Message frequency varies based on activity level and employment status.

6. Fees

Message and data rates may apply depending on your carrier plan.

7. Privacy

Apex does not share SMS opt-in or consent data with any third parties. See our full Privacy Policy at: www.apex1consulting.com/privacy

SMS Consent Language

The following language must appear on every form where a phone number is collected and SMS messaging is offered:

“I consent to receive text messages from Apex Recruiting Solutions / Apex Clinical Services regarding employment opportunities, recruiting updates, onboarding, and scheduling. Msg & data rates may apply. Msg frequency varies. Reply STOP to opt out or HELP for assistance. View our Privacy Policy and Messaging Terms & Conditions for more information.”

Required:

• Consent checkbox must be unchecked by default
• Phone number field must be optional

Cookie Policy

Apex Recruiting Solutions / Apex Clinical Services (“Apex,” “we,” “us”) uses cookies and similar technologies on www.apex1consulting.com. This Cookie Policy explains what cookies are, how we use them, and how users may control them.

1. What Are Cookies?

Cookies are small files stored on a user’s device when visiting a website.

2. Types of Cookies Used

• Essential cookies – required for site functionality
• Analytics/performance cookies – improve user experience
• Preference cookies – remember user settings

3. How Apex Uses Cookies

To enhance navigation, analyze usage, and improve website functionality.

4. Managing Cookie Preferences

Users may adjust browser settings to disable or delete cookies. Some website features may not function properly if cookies are disabled.

5. Contact

Questions regarding this Cookie Policy may be sent to: hr@apex1consulting.com

Do Not Sell My Personal Information

Apex Recruiting Solutions / Apex Clinical Services does not sell personal information, including as defined under applicable U.S. state privacy laws.

Individuals may request access, correction, or deletion by contacting: hr@apex1consulting.com

Apex will verify and respond to requests in accordance with applicable law.

Data Processing Agreement

This Data Processing Addendum (“Addendum”) supplements any agreement between Apex Recruiting Solutions, LLC d/b/a Apex Clinical Services (“Apex”) and the applicable client (“Client”).

1. Roles

• Client = Data Controller / Business
• Apex = Data Processor / Service Provider

2. Purpose of Processing

Apex processes personal information solely to provide:

• Recruitment
• Credential verification
• Placement
• Scheduling
• Onboarding support

3. Data Security

Apex maintains appropriate administrative, technical, and physical safeguards.

4. Subprocessors

Authorized subprocessors may include:

• Top Echelon (ATS)
• NOWSTA (scheduling)
• Background check vendors
• Credentialing and e-signature providers

Apex ensures subprocessors follow equivalent data protection standards.

5. Requests from Individuals

Apex will assist Client with handling subject rights requests as required by law.

6. Return or Deletion of Data

At termination, Apex will return or delete personal data upon written request, unless retention is required by law.

7. Contact

hr@apex1consulting.com

Sensitive Information Notice

Apex Recruiting Solutions / Apex Clinical Services may process sensitive data for legitimate operational purposes, including:

• Professional credentials
• Background check results
• Immunization and TB screening data (when required)
• Compliance training records

Sensitive data is stored with enhanced safeguards and is accessible only to authorized personnel.

Questions may be directed to: hr@apex1consulting.com

Website Disclaimer

The content on www.apex1consulting.com is provided for informational purposes only and does not constitute legal, medical, or professional advice.

Apex makes no guarantee of accuracy or completeness.

Apex is not responsible for the content or privacy practices of linked third-party sites.

For questions, contact: hr@apex1consulting.com

Careers Page Data Compliance Statement

Information submitted through the Apex Careers Page is used solely for recruiting, credentialing, and placement purposes.

SMS consent is optional and may be withdrawn at any time by replying STOP.

See full Privacy Policy and Messaging Terms for more information.